Important Disclaimer

Last updated: November 2026

PLEASE READ BEFORE USING MAILUPROOTER MailUprooter can move, copy, modify and delete email within your mailbox. Incorrect configuration or use may result in unintended changes or loss of email. You are responsible for how you configure and use the Software. Use it entirely at your own risk.

1. Use entirely at your own risk

MailUprooter is provided as a tool to help users manage, move, copy, archive and organise email. Although care is taken in its development and testing, no software can be guaranteed to operate without errors or unexpected behaviour.

By choosing to use MailUprooter, you accept responsibility for the operations you configure and run, the data affected by those operations and the consequences of using the Software.

The Developer accepts no responsibility for unintended movement, modification, duplication or deletion of email, or any resulting loss or disruption, except where liability cannot lawfully be excluded.

2. Back up your mailbox first

Before using MailUprooter to perform any operation that changes mailbox contents, you should ensure that you have a suitable and recoverable backup of the relevant mailbox data.

Do not assume that deleted or moved messages can always be recovered through Microsoft Outlook, Microsoft 365, Exchange or any other service. Recovery options may be limited by your mailbox configuration, retention policies and administrative settings.

You are responsible for ensuring that any necessary backups are complete and that you understand how to restore them before proceeding.

3. Always use Simulation Mode first

MailUprooter provides a Simulation Mode to help you review what an operation is expected to do before making actual changes to your mailbox.

We strongly recommend running a simulation before every new archive job or significant change to your configuration.

After running a simulation, carefully review the generated logs, paying particular attention to entries identifying actions that WOULD be performed during a real run.

These entries are intended to help you understand which messages and folders would be affected, and where messages would be moved, copied or filed.

Do not proceed with a real operation until you are satisfied that the simulated actions are correct and consistent with your intentions.

Simulation Mode is a planning and review aid. It is not a guarantee that a subsequent real operation will produce identical results. Mailbox contents, permissions, connectivity, service behaviour and other conditions may change between a simulation and a real run.

4. Review your configuration carefully

Before starting any job, you are responsible for checking that all settings are correct. This includes, where applicable:

Source mailboxes and folders.
Destination mailboxes and folders.
Folder creation and organisation options.
Sender, subject and other processing rules.
Date ranges, filters and selection criteria.
Move, copy, archive and deletion options.
Confirmation, notification and simulation settings.

An incorrect folder selection, rule, filter or other setting may cause messages to be processed differently from what you intended.

5. Options that suppress confirmations and notifications

EXTREME CAUTION REQUIRED Options that disable confirmation prompts or notifications should only be enabled when you fully understand their effect.

MailUprooter may provide options that reduce or suppress confirmation prompts and notifications during processing.

When these options are enabled, the Software will act immediately according to its configured settings when you start the job, without necessarily presenting the usual opportunities to review or confirm individual actions.

This can make processing more convenient, particularly for experienced users running established jobs, but it also increases the risk of unintended or irreversible changes.

You should only use these options when you have thoroughly tested the configuration, reviewed the expected actions in Simulation Mode and are confident that the job is configured correctly.

Do not enable these options simply to speed up an unfamiliar or untested operation.

6. Logs and processing results

MailUprooter can generate processing logs to help you review and understand the actions performed or expected to be performed.

Logs should be reviewed as part of your normal operating procedure, particularly following significant archive or mailbox operations.

A completed job or successful application status does not necessarily mean that every message was processed exactly as intended. You should check the reported results and investigate any errors, skipped items or unexpected outcomes.

You remain responsible for retaining any logs needed for your own records or audit requirements.

7. Microsoft services and external dependencies

MailUprooter relies on Microsoft authentication and Microsoft Graph services to access and process mailbox information.

Its operation may be affected by Microsoft's service availability, API behaviour, permissions, throttling, mailbox limits, network connectivity and changes to Microsoft services.

The Developer does not control these external services and cannot guarantee their uninterrupted availability or continued compatibility.

8. Business and organisational use

MailUprooter may be used for personal or business purposes. If you use it in a business or organisational environment, you are responsible for ensuring that you have the necessary authority and approvals to access and process the relevant mailboxes.

You should also consider any applicable organisational policies, regulatory obligations, retention requirements and data protection responsibilities before using the Software.

9. No guarantee of suitability

MailUprooter is provided as a general-purpose email management tool. It may not be suitable for every mailbox, environment, business process or regulatory requirement.

You are responsible for determining whether the Software is appropriate for your particular circumstances and for testing it before relying on it for important operations.

10. Limitation of liability

To the fullest extent permitted by applicable law, the Developer excludes liability for losses, damages or disruption arising from the use of, or inability to use, MailUprooter, including loss of data, email, business records or business opportunities.

Nothing in this Disclaimer excludes or limits liability for fraud, fraudulent misrepresentation, or any other liability which cannot lawfully be excluded or limited.

Nothing in this Disclaimer affects any statutory rights or protections that apply to you under applicable consumer or other legislation.

11. Contact

If you have questions about MailUprooter, its operation or this Disclaimer, please contact:

MailUprooter
Timothy Joseph Herman
[email protected]

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