Privacy Policy
Last updated: November 2026
MailUprooter respects your privacy. This policy explains what information may be collected or processed when you visit the MailUprooter website or use the MailUprooter application, and how that information is handled.
1. Who we are
MailUprooter is an independently developed software product operated by Timothy Joseph Herman, an individual based in the United Kingdom, trading as MailUprooter.
For privacy-related questions or requests, you can contact us at:
Email: [email protected]
2. Information collected through the website
The MailUprooter website is hosted using Cloudflare Pages. As part of providing website hosting and security, Cloudflare may process technical information associated with visits to the website.
Website analytics
We use Cloudflare Web Analytics to understand general website usage, including page views and website performance. Cloudflare states that its Web Analytics service does not collect or use visitors' personal data.
We do not currently operate our own visitor tracking system or use website analytics to build individual visitor profiles.
3. Information processed by the MailUprooter application
MailUprooter is a Windows desktop application designed to help users manage, move, copy, archive and organise email.
The application communicates directly from your computer with Microsoft services using Microsoft Graph. Mailbox processing takes place locally on your computer.
MailUprooter does not operate a server that receives, stores or processes the contents of your mailbox. Your mailbox contents are not uploaded to MailUprooter servers.
Microsoft authentication and permissions
MailUprooter uses Microsoft's authentication services and Microsoft Graph to access your mailbox. Authentication is performed using delegated permissions, meaning the application accesses information on behalf of the signed-in user.
The application requests the following Microsoft Graph permissions:
- User.Read: Allows MailUprooter to read basic profile information for the signed-in user.
- Mail.ReadWrite: Allows MailUprooter to read, create, update and delete email in the signed-in user's mailbox. This permission does not allow the application to send email.
MailUprooter does not use application-only permissions to access mailboxes independently of a signed-in user. Access is subject to the permissions granted by the user and the access available to that user within Microsoft.
Authentication tokens are cached locally on your computer to support subsequent use of the application. The application uses Microsoft's MSAL Extensions library for token cache storage, including Windows-provided data protection mechanisms.
Your Microsoft account and mailbox remain under your control. You can review and manage the permissions granted to applications through your Microsoft account.
4. Application logs
MailUprooter can optionally generate detailed processing logs when verbose logging is enabled.
These logs may contain information such as:
- Email dates and subjects.
- Sender and recipient addresses.
- Folder names and destination locations.
- Processing results and diagnostic information.
Logs are stored locally on your computer and are not automatically transmitted to MailUprooter or its developer. You remain responsible for managing and deleting these files.
As logs may contain personal or confidential information, you should take care when sharing them with anyone else, including when requesting technical support.
5. Payments and licensing
If you purchase a paid edition of MailUprooter, payment processing will be handled by a third-party payment provider acting as Merchant of Record.
The provider will be identified at the point of purchase. Payment information is processed by that provider in accordance with its own privacy policy and terms.
MailUprooter does not intend to collect or store your full payment card details.
Professional Edition licence information
The Professional Edition licence is associated with the name supplied when the licence is purchased or issued. This name is included in the licence file and displayed within the application's About dialog to identify the registered licence holder.
The licence-holder name may be processed as part of licence administration and support.
6. Information you provide when contacting us
If you contact us by email, we will receive the information you choose to provide, such as your email address, name, message content and any attachments.
This information will be used to respond to your enquiry, provide support or deal with the matter you have raised.
Please avoid sending mailbox contents, verbose application logs or other sensitive information unless it is necessary to resolve a support issue.
7. How information is used and retained
Information received through email enquiries may be retained for as long as reasonably necessary to deal with the enquiry, provide support, maintain relevant records or meet legal obligations.
Any licensing information retained by MailUprooter may be kept for as long as reasonably necessary to administer licences, provide related support, resolve disputes or meet legal obligations.
MailUprooter does not sell personal information or use application telemetry to track how individuals use the software.
8. Your privacy rights
Depending on the circumstances, you may have rights under applicable UK data protection legislation, including the right to:
- Request access to personal information held about you.
- Request correction of inaccurate information.
- Request deletion of personal information.
- Object to or request restriction of certain processing.
- Raise a concern about how your information is handled.
To make a privacy-related request, contact: [email protected]
You also have the right to raise a complaint with the Information Commissioner's Office (ICO), the UK's data protection regulator:
9. Third-party services
MailUprooter relies on certain third-party services to operate, including:
- Microsoft – authentication and Microsoft Graph services.
- Cloudflare – website hosting and web analytics.
- A payment provider – payment processing and licensing transactions, when available.
These services operate under their own privacy policies and terms. We recommend reviewing those policies where appropriate.
10. Changes to this policy
This Privacy Policy may be updated as MailUprooter develops, new features are introduced or third-party services change.
The latest version will always be published on this website, with the date of the most recent update shown at the top.
11. Contact
If you have any questions about this Privacy Policy or how MailUprooter handles information, please contact:
MailUprooter
Operated by Tim Herman
United Kingdom
[email protected]
© 2026 MailUprooter™. All rights reserved.